Coordination correspondence that handles every detail
Venue confirmations, vendor inquiries, speaker coordination, and attendee communications in 45 languages.
Choose a template
Venue Confirmation
Why Event Planning teams use Kerna
Venue and vendor coordination generates dozens of emails per event
RFP responses to vendors are repetitive but project-critical
Speaker confirmations and itinerary distributions can't fall through the cracks
Sponsorship outreach needs careful diplomatic phrasing — getting it wrong loses deals
International attendees deserve correspondence in their own language
Post-event feedback collection feels templated — and templated requests get ignored
Built around how Event Planning teams actually work.
Multi-vendor coordination at speed
Event planners juggle 10+ vendors per event. Kerna handles the operational correspondence (RFPs, confirmations, status checks) so you focus on the creative.
Multilingual attendee comms
International conferences and weddings deserve attendee communications in everyone's preferred language. 45 covered.
Diplomatic tone for sponsorship outreach
Sponsorship pitches and partnership inquiries require careful phrasing. Diplomatic and formal tones get the register right.
Custom Templates for event types
Save templates per event type — conferences, weddings, corporate retreats, gala dinners. Each has its own voice and standard correspondence.
Your Event Planning inbox, sorted the way you sort it
Kerna starts you with five categories built for this industry and hands them to you in your own language. Rename them, rewrite them, or add one of your own. Nothing is fixed and nothing is saved until you say so.
Every common Event Planning email, drafted in one click.
Pre-configured email scenarios from Kerna's add-on, tuned for your field.
The Event Planning documents Kerna already recognises
Five document types with the fields already named, so the first extraction works before you have configured anything. Add your own fields on top. Gmail exports to Google Sheets, Outlook to Excel, a new file every time.
Event brief
12 fieldsVenue contract
17 fieldsSupplier quote
13 fieldsPlus one row per line: Description, Item code, Quantity, Unit price, Discount, Net amount
Run sheet or schedule
4 fieldsPlus one row per line: Activity, Time, Duration, Location, Owner, Notes
Invoice
18 fieldsPlus one row per line: Description, Item code, Quantity, Unit price, Discount, Net amount
Run it on the next Event Planning document that arrives
Free to start, in the inbox you already use. Gmail exports to Google Sheets, Outlook exports to Excel and can take every attachment on a message in one pass.
Frequently asked questions
Does Kerna integrate with our event management software?
Kerna lives in Gmail. Attendee and vendor details from your event software can be pasted into the compose flow; Kerna writes the email. No direct integration is required.
Can different planners share templates?
Yes. Business plan and above support team accounts with shared templates. Useful for event agencies with multiple planners maintaining consistent voice.
How does it handle VIP guest correspondence?
Use formal or diplomatic tones for high-profile attendees and speakers. Custom Templates let you maintain exact phrasing for VIP communications across all your events.
Will it work for weddings as well as corporate events?
Yes. Tone calibration makes the same tool work for very different events. Friendly and enthusiastic for weddings, formal and diplomatic for corporate galas.
Ready to upgrade your Event Planning email workflow?
Free to install. Free to try. No credit card required.